This dashboard was built for a real daycare client using Power BI, connected directly to their ProCare system. The main challenge was that the director had been manually tracking which parents dropped off their kids early or picked them up late — a process that was taking too much time and causing delays in other responsibilities.

On top of that, they were starting to miss out on fees that should have been charged, which meant money was being left on the table every week.

With this solution, everything became visual and automated. The director can now instantly see how many kids arrived early or left late, which classrooms tend to have more of those cases, and what time parents are usually coming and going. The dashboard even calculates total fee charges by child automatically.

Data Analytics and Automation

• Used Power BI to automate operational tracking and reduce manual workload
• Transformed raw check-in and check-out data into meaningful performance insights
• Created custom DAX measures to calculate fees based on arrival and pickup patterns
• Developed interactive visualizations to highlight trends and outliers by classroom and time of day
• Integrated real-time data from ProCare into a fully automated reporting workflow

Business Analysis and Operational Impact

• Identified gaps in revenue collection due to unmonitored late pickups and early drop-offs
• Improved decision-making through visual trend analysis and historical patterns
• Supported upselling strategies by providing clear evidence of extended care usage
• Reduced daily administrative burden by replacing manual logs with automated reporting
• Improved transparency and communication with parents using data-backed insights